Articles

Computer Usage

Electronic Mail, Internet and Computer Usage Policy

The National Labor College (NLC) has established this policy to ensure that NLC employees, students, and all others who use the electronic mail (“e-mail”) system, connections to the Internet and the computer systems, use it in an efficient, ethical, and lawful manner. This policy applies to both internal and external e-mail, and it applies to all usage of the e-mail system, the Internet and the computer systems by employees, students, or others, whether on campus or at any remote location. NLC reserves the right to change this policy as circumstances and experience require. Employees, students, and other users will be notified promptly of any changes.

  1. The primary purpose of the e-mail system, the Internet connections and the computer systems provided to employees, students, and other users by NLC is to facilitate NLC business. Limited personal use of the e-mail system, the Internet and computer systems is permitted, so long as it is kept to a minimum, complies with NLC policies, and does not delay or disrupt NLC. NLC reserves the right to revoke or limit the e-mail, Internet and computer privileges of any employee, student or other user for excessive personal use of these resources, or for any other infraction of these policies.
  2. Access to the e-mail system, the Internet connections and the computer systems provided by NLC by any person other than employees and students must be expressly authorized by the President or the Human Resources Department.
  3. If an employee, student, or other user is authorized to access NLC’s computer systems, including its e-mail system and Internet connections, form remote locations, the employee, student or other user may not share his or her password or permit unauthorized persons, including fellow employees or students, to gain access to NLC’s e-mail system, Internet connections or computer systems for any reason.
  4. Employees, students and other users are responsible for all activity attributable to their accounts. For example, all e-mail sent from an individual’s account goes out under that individual’s “signature”; and all sites visited on the Internet under an individual’s address will bear that address. For this reason, employees, students and other users should not share their system or e-mail passwords with anyone, including fellow employees, except to the extent directed by a supervisor. For the same reason, employees, students, and other users should log out of the system when they are not in active use.
  5. A record is created each time an employee, student, or other user composes, sends, or receives an e-mail message. All users should be aware that an e-mail message may remain on the system even after it is sent, read, or deleted, and that it will be preserved on the backup tapes made routinely by NLC. If a user does not wish an e-mail message to be forwarded, he or she must write, “DO NOT FORWARD” at the beginning of the message. However, this notation does not guarantee confidentiality, as any message may be wrongly addressed, or inadvertently forwarded, copied, or printed. Users must therefore use the same care in drafting e-mail messages as they would in composing a memo, note, or other permanent writing.
  6. Employees, students, and others using NLC’s e-mail systems, Internet connections, and computer systems do not have a personal privacy right in their use of these systems.  No privacy or confidentiality can be expected in any e-mail message, even if the message is marked “personal” or “confidential.”  Nor may users encrypt any e-mail message (allow it to be read only with the use of a special password).
  7. NLC reserves the right to monitor usage of the e-mail systems (including the right to audit any messages composed, sent, or received), Internet connections, and computer systems for compliance with these policies and for administrative, business, or legal reasons.